This site is provided and managed by The Harris Charity, Registered Charity Number 526206.
This statement only applies to the The Harris Charity web site at www.theharrischarity.co.uk.
The Harris Charity fully complies with the Data Protection Act 1998.
Should we ask you to provide certain information by which you, or others, can be identified when using this website or documentation supplied, you can be assured that it will only be used in accordance with this privacy statement.
This policy, which replaces all previous documents, is effective from May 2018, and takes account of the Data Protection Act 2018 (‘DPA’), enabling the European Union’s General Data Protection Regulation 2016 (‘GDPR’) which came in force on 25th May 2018.
WHO WE ARE
For the purposes of the DPA, which replaces the previous Data Protection Act 1998 and GDPR, the ‘Data Controller’ is The Harris Charity, 9, Winckley Square, Preston, Lancashire PR1 3HP. The nominated co-ordinator for data protection matters is David Ingram whose contact details are listed below.
WHY WE NEED YOUR INFORMATION
The Harris Charity needs to obtain personal information to allow the assessment of grant applications and us to offer our services to applicants and to comply with our legal and fiduciary duties. We will only collect the minimum amount of information necessary to provide a service to you, your organisation or to comply with our legal responsibilities.
Through our website, personal information may be collected and processed for the following purpose:-
GRANT APPLICATIONS SUBMITTED
You may have included personal information within a grant application submitted online or in any other way.
If so, you are responsible for confirming that you have the written agreement and permission of any individuals identified in your application to pass their personal information to The Harris Charity. We will use this information only for the purposes of assessing the application, managing or monitoring any grant awarded, related administration or research purposes. From time-to-time, with your specific consent, we may share relevant information with other grant-making organisations should we feel that this may benefit to you in the application made to us.
Your personal data will not be shared with third parties unless you have previously been informed, for example, on an application form, or as is required by law, such as with HMRC or with the police for the detection or prevention of crime.
HOW WE PROCESS YOUR INFORMATION
The Harris Charity will only use your personal information for the legitimate purpose for which it was given, will not keep it for longer than necessary and will destroy the information securely according to our data retention policy.
Information provided through applications for grants which have been approved may be retained for up to seven years after the applicant has reached the age of 25, after which time it will be destroyed.
For archival purposes, as a prominent charity in the locality in which it is based, we will retain on record the name and details of individuals or organisations receiving a grant, together the purpose of the grant and any amount awarded.
The Harris Charity is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have arranged suitable physical, electronic and managerial procedures to safeguard the information collected or stored electronically. All information is hosted on servers within the UK or the European Union.
The Harris Charity uses Google Analytics to analyse the use of the website; Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ devices.
The data generated relating to our website is used to create reports about the use of our website. Details captured during your visit will include, but are not limited to, traffic data, location data, weblogs and other communication data and the resources you access. All data collected is anonymous and does not identify you as an individual.
LINKS TO OTHER WEBSITES
The Harris Charity website may from time to time contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.
Therefore, The Harris Charity cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
The DPA and GDPR affords an individual (‘data subject’) important rights. Data subjects have a right to:
- have a copy of the information which we hold on you, at no cost. Unless there is a legitimate reason why you cannot make the application in writing, your request should be addressed in writing by letter or email, to The Harris Charity at the contact details shown below. [We will respond within 30 days.]
- object to processing that is likely to cause, or is causing you damage or distress.
- prevent processing for direct marketing; [We confirm we do not engage in direct marketing.]
- object to decisions taken by automated means; [We confirm no decisions are made using automation.]
- have inaccurate personal data rectified, blocked, erased (often known as ‘to be forgotten’) or destroyed.
- claim compensation for damages caused by a breach of the DPA and/or GDPR.
By completing the application form, you have given us your consent to process your information for the legitimate reasons we process it but you can withdraw your consent at any time and in any way you choose.
If you are unhappy with how we have processed your information, you have the right to lodge a complaint with the Office of the Information Commissioner (‘ICO’) whose contact details are below.
OUR CONTACT DETAILS
The Harris Charity, c/o Moore & Smalley, 9, Winckley Square, Preston, Lancashire PR1 3HP
Telephone number: 01772 821021
Email address: firstname.lastname@example.org
Data protection co-ordinator: David Ingram
Charity registration number: 526206
ICO registration No: ZA113006
If you are unhappy with how we have processed your personal information please firstly contact the Data Protection Officer listed above, if you are still unhappy you may contact the following:
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113 (local rate) or +44 1625 545 745